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CallSetter AI

Never Miss a Lead Again

AI voice agents that answer every call, book appointments, and follow up on every channel, 24/7.

Integrates with 500+ CRMs & tools

GoHighLevelHubSpotZapierCalendlyGoogle Calendar

The Speed Game Changed

Speed Wins Deals

21x
more likely to qualify a lead when you respond within 5 minutes instead of 30
Oldroyd (MIT) / InsideSales, 100,000+ calls
Oldroyd (MIT) / InsideSales, 100,000+ calls
42h
average time businesses take to respond to a new lead
2,241 companies audited
2,241 companies audited
23%
of companies never respond to their leads at all
Same 2011 audit
Same 2011 audit

The businesses winning today are not hiring more salespeople. They respond in seconds, on every channel, every time.

The Problem

You Are Losing Leads and Revenue

62%
of calls to small businesses go unanswered
85 businesses, 58 industries
85 businesses, 58 industries
85%
of callers whose calls go unanswered will not call back
Aircall
Aircall
$126K
lost per year by the average small business from missed calls
Forbes
Forbes

You spend thousands on marketing to get leads, then lose them to the competitor who picks up first.

What We Do

Your AI Appointment Engine. Every Channel.

24/7 Live Receptionist
  • Answers every inbound call, live
  • Qualifies callers, answers common questions, books appointments
  • Works 24 hours a day, 365 days a year
Instant Lead Calling
  • Calls every lead within 60 seconds of opt-in
  • Filters out time-wasters automatically
  • Sends detailed call analysis to your CRM
Old Lead Reactivation
  • Automatically calls old leads in your database
  • Qualifies current interest and books appointments
  • Turns dead lists into booked calendars
SMS Follow-Up Engine
  • 11 custom-written texts, 3 automated flows: speed-to-lead, no-show prevention, reschedule recovery
  • Missed-call text-back in under 2 minutes, booking link after every call attempt
  • 4-text reminder stack cuts no-shows 38%
Email Follow-Up Engine
  • 9 custom-written emails, 3 automated flows: recap + nurture, benefit-driven confirmation, no-show recovery
  • Recap with calendar link in the first hour, then a 14-day nurture until they book or opt out
  • Emails between calls lift contact rates 16%

The Omnichannel Edge

Voice + Text + Email Compounds

429%
more likely to convert when SMS is in the mix
Omnisend
+112.6%
conversion lift when a text follows the first call
Velocify
98%
SMS open rate vs 20% for email. Texts get seen.
Gartner
-38%
no-shows when appointments get SMS reminders

One system runs all three channels on every lead, automatically. The channels do not add. They multiply.

The Follow-Up Machine

A Lead Comes In. Here’s What Happens.

Every lead gets the same relentless, quantified sequence. The average business answers in 42 hours. Yours answers in 42 seconds, then never lets go.

6:42 PM
Lead requests a quote
Google Ads form. He’s comparing three companies tonight.
42h avg. response · HBR
+42 SEC
The AI calls first
Local number, first attempt, while he’s still on your site.
100x connect in 5 min · MIT
+2 MIN
Text in his pocket
No answer, no dead end. Booking link follows the call.
+112.6% text after call · Velocify
+1 HOUR
Recap email lands
Times that work, in the only inbox that answered today.
+16% contact rate · Velocify
SMART RETRY
Call two books the job
Smarter time, live calendar, booked on the spot.
93% reached by attempt 6
DAY OF VISIT
Reminders hold the slot
Reminder text with one-tap reschedule. Booked becomes showed.
-38% no-shows · peer-reviewed
One lead. Seven automated touches.
0 min of your team’s time spent

Why It Converts

Follow-Ups That Sell. Not Texts That Confirm.

What everyone else sends
Hi, we received your roof repair inquiry. Please call our office during business hours to schedule.
Just following up on your request. Let us know if you have questions.
…then silence. The average rep gives up after 1.3 attempts (InsideSales.com).
  • No name, no context, no reason to reply
  • Nothing to tap, nothing to book
  • One attempt, then the lead goes cold
What your leads get
Hey Mike 👋 it’s Dave, owner of Apex Roofing. Just tried you about your roof repair. We’ve fixed 400+ roofs here in town and I can get you on the schedule this week. Grab a time: apexroof.ing/book
Hey Mike, Dave here. We still good for Tuesday at 10:30? Reply YES and I’ll have the crew ready. If you need to move it, just let me know.
Email: “Mike, what to expect Tuesday + how we fixed the Hendersons’ same leak”
  • Written as the owner, a real name on it, not a bot
  • Every touch presells the visit: benefits, testimonials, proof from jobs just like theirs
  • By the time the appointment happens, they already trust you. You show up half-sold
  • Cadence that never gets tired, until booked or opt-out

How It Works

We Handle the Entire Setup

1
Onboard
We learn your business, services, and booking flow. We build your custom voice AI with scripts for your industry. You approve every script before it goes live.
2
Connect
We connect your CRM and calendar, set up phone numbers, register caller ID, and wire your text and email sequences. You hear test calls before launch.
3
Launch
Your AI goes live on every channel. Appointments land on your calendar. You watch every call, text, and email from one dashboard. We optimize weekly.

No new tools to learn. Runs inside your existing CRM.

The ROI

Your Return on Investment

IndustryCustomer LTVCalls MissedRevenue Lost / MoAI Agent CostROI
Roofing$12,000/job35%$36,000+$497/mo72x
Legal$8,000/case35%$30,000+$497/mo60x
Coaching$5,000/programNo-shows$13,500$497/mo33x
Naturopathic$5,000/patient30%$10,000+$497/mo20x
Chiropractic$2,000/patient30%$7,200$497/mo14x
HVAC$15,340 LTV62%$7,200+$497/mo14x
Real Estate$8,000/deal48%$8,550$497/mo12x

The AI agent pays for itself with the first booked appointment. Everything after that is profit.

ROI calculated as: (Customer LTV x estimated missed calls recovered per month) / monthly AI agent cost. LTV data from ServiceTitan, Clio Legal Trends Report, NAR, Chiropractic Economics, and ICF. Missed call rates from Invoca State of the Call Report and HouseCall Pro industry data. Individual results vary based on call volume, close rate, and industry.

Compliance

Your Business Is Protected

TCPA Compliant
AI voice calls are regulated under TCPA. We build AI disclosure, consent management, and opt-out processing into every call. Automatic. Not optional.
HIPAA Compliant
SOC 2 Type II certified voice infrastructure. Business Associate Agreements for healthcare clients. Chiropractors, dentists, clinics: fully covered.
State Law Compliance
We follow the strictest state law (Texas SB 140: AI disclosure within 30 seconds) by default. That means automatic compliance in all 50 states.
SMS + Email Compliant
A2P 10DLC registered numbers for every text. STOP keywords honored instantly. CAN-SPAM compliant email with unsubscribe in every message.

Compliance is a feature, not an afterthought.

Pricing

Simple Pricing. No Surprises.

Starter
$497/mo
$0.50/min
1,000 minutes · about 330 calls/mo
  • 1 AI agent (any type)
  • Call recordings + transcripts
  • Real-time reporting dashboard
  • 1 script optimization / month
$997 one-time setup  |  Overage: $0.55/min
Enterprise
$1,997/mo
$0.40/min
5,000 minutes · about 1,665 calls/mo
  • 3 AI agents (full stack)
  • Everything in Growth, plus:
  • Multi-campaign reactivation at scale
  • 4 script optimizations / month
  • Priority support + quarterly strategy reviews
$1,997 one-time setup  |  Overage: $0.45/min
SMS Follow-Up Engine
$499one-time setup+ $149/mo
  • 11 custom-written texts, 3 automated flows
  • Speed-to-lead, no-show prevention, reschedule recovery
  • A2P registration and verification, done for you
Email Follow-Up Engine
$499one-time setup+ $149/mo
  • 9 custom-written emails, 3 automated flows
  • First-hour recap, 14-day nurture, no-show recovery
  • Runs until they book or opt out

Our Promise

Zero-Risk Guarantee

14
Days
Money-Back Guarantee
Try CallSetter for 14 days. If you are not impressed for any reason, full refund. No questions asked.
30
Days
Book More Or Don’t Pay
If your booked appointments from your existing lead flow do not increase within your first 30 days live, you do not pay. Measured against your prior month, straight from the call logs.
0
Contracts
Cancel Anytime
No lock-ins. No commitments. No cancellation fees. Stay because it works, not because you are stuck.

What's Included

Done For You. Not Another Tool.

Custom Build

  • AI voice agent built for your business
  • Conversation flows built for your industry
  • Text and email sequences written in your voice

Phone + Messaging Setup

  • Carrier verification for higher answer rates
  • Local area code phone numbers
  • A2P 10DLC registration for compliant texting

CRM + Dashboard

  • Connects to GoHighLevel, HubSpot, or any CRM
  • Appointments land on your calendar
  • Every call, text, and email logged on the contact record
  • Recordings, transcripts, and analytics in one dashboard

Compliance

  • AI disclosure built into every call
  • DNC scrubbing (federal + 11 state lists)
  • HIPAA-compliant infrastructure for healthcare
  • Opt-outs honored across every channel

Sources

Every Number Has a Source

Speed to Lead

  • Lead Response Management Study, Dr. James Oldroyd (MIT/Kellogg) with InsideSales.com, 2007. 100,000+ call attempts. leadresponsemanagement.org
  • Harvard Business Review, "The Short Life of Online Sales Leads," March 2011. Audit of 2,241 US companies. hbr.org
  • Velocify, "The Ultimate Contact Strategy." 3.5 million leads analyzed. original PDF (archived)

Omnichannel

  • Omnisend Omnichannel Statistics, 2022. 135,000 campaigns, 610 million+ messages. omnisend.com
  • Harvard Business Review, "A Study of 46,000 Shoppers Shows That Omnichannel Retailing Works," 2017. hbr.org
  • Aberdeen Group, Omni-Channel Customer Care research. full report PDF

SMS + Email

Follow-Up + Missed Calls